Human Resources Professionals can protect their information security with our secure regular paper shredding and hard drive destruction services.
Despite living in a digital age, the average employee still generates around 10,000 sheets of paper every year.1 From financial reports to copies of important emails, the number of these highly confidential documents is hard to estimate.
As a Human Resources professional, you are in a unique position to ensure the information security of both your organization AND your employees at the same time.
Protect your employees. Protect your business. Get Shred-it.
How Long Do Employers Keep Employee Records In Canada?
Provinces in Canada have different rules for employee record retention. For eg: under Ontario Employment Standards Act (ESA) the records of each employee must be kept for three years after the employee leaves the organization.
While other states may have a 10 year retention period and this varies depending on the province you’re in.
For Canadian employee records retention guidelines in your province and any questions on compliance, reach out to us.
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Recommended Data Destruction Services for Human Resources
Protecting Employee Information Isn’t Just a Best Practice. It’s the Law!
Like most professionals who work with private and confidential information, the laws and regulations for HR departments are numerous, specific, and strict.
In addition to your own organizations’ rules and policies regarding the collection and handling of employees' confidential information, state and federal regulations establish explicit rules of law over the collection, creation, retention, sharing, and, ultimately, the destruction of personal, private, and confidential information.
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Personal Information Protection and Electronic Documents Act (PIPEDA)
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General Data Protection Regulation (GDPR)
Personal Information Protection and Electronic Documents Act (PIPEDA)
Governs how private sector organizations collect, use, and disclose personal information. The act requires organizations to adopt secure physical destruction of personal information to safeguard against any loss, theft, or unauthorized access.
General Data Protection Regulation (GDPR)
Protects the personal data and privacy of EU citizens and applies to all companies, whether they operate in the EU or outside, that store or use any information about EU citizens.
Personal Information Protection and Electronic Documents Act (PIPEDA)
Governs how private sector organizations collect, use, and disclose personal information. The act requires organizations to adopt secure physical destruction of personal information to safeguard against any loss, theft, or unauthorized access.
General Data Protection Regulation (GDPR)
Protects the personal data and privacy of EU citizens and applies to all companies, whether they operate in the EU or outside, that store or use any information about EU citizens.
Employee Records in Canada that Need Protection
It’s safe to assume that most documents you or your employees handle contain some form of confidential and sensitive information.
If you create, collect, or dispose of these types of documents, you and your organization could be at-risk for an information breach.
- Résumés and Job Applications
- Interview Records and Notes
- Background Checks and Drug Test Results
- Letters of Reference and Employment Verification
- Driving Records
- Termination Forms and Letters
- Medical Records
- Performance Appraisals and Dispute Records
- Compensation Records and Job History
- Family caregiver leave and Reservist Leave Records
- I-9, W4 Forms
- CCOHS, COBRA Logs
Why Choose Shred-it as Your Go-to Paper Shredding Service?
Shred-it protects organizations' information for their people, customers and brands through secure shredding. With 30 years of experience, our primary focus on document confidentiality and security helps ensure your confidential information remains confidential. We offer paper, hard drive, and specialty scheduled shredding services for all forms of secure records and important documents. As a leader in the secure data destruction industry, we’re ready for you to provide us with the sensitive documents that you need us to shred or purge.
Service Reliability
With the largest paper shredding fleet and the largest service footprint in North America, we are where you are.
Security Expertise
With the most NAID AAA certified mobile/on-site and plant-based shredder facilities, we keep your sensitive information safe.
Customer Experience
With the highest customer satisfaction among all vendors, we are 100% committed to your protection and satisfaction.
Vulnerable Businesses Risk Losing More than Just Money
73% of small business leaders and 94% of consumers surveyed are concerned about data breaches in the future.
Yet, only 60% say they are proactive when it comes to data and information protection leaving many businesses vulnerable.
1. Stericycle, Shred-it Data Protection Report, 2023.
The 2023 Data Protection Report reveals perceptions of the current regulatory landscape and barriers to compliance, as well as assesses the demand for assistance from external information security partners.