April 30, 2018
Personal data and confidential information of your customers, employees and your financial services firm must be protected. It’s not just good practice. It’s the law.
Although individual needs may vary, here is a list of what to shred in the financial services industry:
Customer Information
Human Resources
Executive Level
Accounting and Information Technology
Ask yourself the following questions. If you answer YES to any of the questions, then SHRED the document.
Use the following tips to help keep your data secure and to ensure you don't fall victim of a data breach:
Conduct a self-risk assessment and a walk-through of your office to identify areas of risk such as, printing stations, messy desks, and exposed recycling bins. Flag these vulnerabilities and develop policies that can help to remove the risk.
All documents have a recommended period of retention depending on their importance. Some may be required to be kept forever, whereas others may be disposed of. Follow document retention schedules to ensure that your office remains clutter free.
It can be confusing when deciding whether or not a document should be shred. By implementing a Shred-it All Policy at your workplace, you ensure that ALL documents are shred - that way, all information remains confidential and it takes the guess work out of what and what not to shred.
To get buy-in from employees, place posters reminding them of the new policies in place to protect confidential information in the workplace. You can also incentivize good behaviour through rewards such as team member recognition.
