What is a Certificate of Destruction and How Do You Obtain One?
A Certificate of Destruction (COD) is an important document that includes all the pertinent details regarding your shredding service. Following every paper shredding or media destruction service, you will receive a Certificate of Destruction confirming that your material has been securely destroyed. Beyond simply providing peace of mind, your Certificate of Destruction is proof that your information is no longer at risk and that your business is compliant with relevant privacy laws
When is a Certificate of Destruction Required?
If your organization handles documents that contain sensitive and confidential information, you will need to securely destroy them according to proper document retention guidelines
. Different industries
have different information security risks regarding sensitive information. However, here is an overarching list of the types of information confidential documents can contain:
- Personally identifiable information (PII)
- Information protected by privacy laws
- Corporate trade secrets
- Financial details
- Information that can be easily overlooked (e.g. boarding passes, shipping labels, photos, etc.)
- Digital information (e.g. hard drives)
In order to remain compliant with privacy and security laws in the event of an audit, your organization should receive a Certificate of Destruction after each service showing that your documents, hard drives, and media have been securely destroyed. A Certificate of Destruction provides proof that your material has been safely and securely destroyed. This helps to ensure that your organization is meeting all required security laws
and can be quite useful in the event of an audit.
A secure shredding service should provide you with a Certificate of Destruction that thoroughly documents the type of shredding service you received, when it occurred, the location of where the document destruction occurred, order number, and any other important details.
How to Get a Certificate of Destruction
Certificates of Destruction are emailed soon after service is completed; no waiting for proof of compliance. However, for your peace of mind, we can also provide paper documentation.
Sample of a Shred-it Certificate of Destruction
A Certificate of Destruction contains all the essential information pertaining to your shredding service
- account details (name, address, etc.)
- order number
- service type
- service time
- equipment used
- number of equipment serviced, the location of the equipment, and the time
- number of extra items collected
- truck and time
Our Certificate of Destruction also highlights the number of trees saved by your organization throughout the year as a result of your information being securely destroyed and recycled.
Paper & Hard Drive Certificates of Destruction
Shred-it provides Certificates of Destruction for paper
and hard drive shredding
. Regardless of your service, we have you covered.
now to get a free quote.