12 Ways to Avoid Data Security Issues When Working Remotely this Holiday Season
Remote working is on the rise and during the holidays, the ‘out-of-office’ workforce is at an all-year high.
Many employees who take time off still check their email and work on projects on the go throughout the holiday season, but certain work habits are putting confidential information at risk.
More than 47% of C-Suites and 31% of small business owners (SBOs) say that employee negligence or accidental loss is the root cause of data security breaches, according to 2019 research1 by Shred-it. Also, 94% of C-Suites and 79% of SBOs say that flexible work arrangements will become increasingly important over the next 5 years.
Here are 12 ways remote workers can help keep the holiday season merry and bright – and secure.
1. Minimize the amount of information stored on a mobile device to only what is needed for work during the holidays.
2. Update software and install patches immediately. Research2 has shown that 82% of discovered breaches occurred due to a failure to update software patches.
3. Be alert when working remotely in a coffee shop, airport lounge or bus. Put work away or change seats if anyone acts suspiciously.
4. Do not post holiday travel plans or any identifying information on social media websites.
5. Never leave mobile devices unattended in public or visible in a locked vehicle.
6. Avoid sharing electronic devices with family, friends and other visitors. Lock when they are not being used. Keep sensitive and confidential papers in a secure place too.
7. Strengthen passwords on all devices and accounts (long string of characters, incorporating numerals, letters, and symbols). Over 80% of hacking-related breaches leveraged either stolen and/or weak passwords.3
8. Remember to log out of websites and accounts especially when working on shared or public computers.
1. 2019 Data Protection Report, US, Shred-it
2. Voke Media, Secure Operations Automation Market Snapshot report
3. 2018 Data Breach Investigations Report, Verizon
9. Turn off Wi-Fi and Bluetooth connectivity when not being used. To transmit anything confidential or connect to the office, use personal hot spots, a virtual private network (VPN) or password-protected Wi-Fi networks. Connecting by Bluetooth encrypts the data.
10. Do not use unknown USB devices. Only used company-approved devices.
11. Watch out for phishing emails and malicious websites. Signs include spelling and grammar mistakes, and urgent calls-to-action. Never send personal details such as names, address and credit card numbers over email.
12. Follow company procedures for secure disposal of digital and paper information. Do not put paper into the garbage or recycling container. Do not recycle end-of-life electronics devices or put them into the garbage. Bring them to the office for secure disposal after the holiday if possible.