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Human Resources

Human Resources Professionals can protect their information security with our secure paper shredding and hard drive destruction services.

Despite living in a digital age, the average employee still generates around 10,000 sheets of paper every year.1 From financial reports to copies of important emails, the number of those documents that are highly confidential is hard to estimate.

As a Human Resources professional, you are in a unique position where you are able to ensure the information security of both your organization AND your employees at the same time.

Protect your employees. Protect your business. Get Shred-it.

Protecting Confidential Information: An Organizational Priority

Up to

25%

of data breaches are caused by employees through error or negligence

Source: Cost of a Data Breach, North America, Ponemon Institute, 2016

In the business services industry, 

37%

of respondents say they don’t monitor how often employees remove confidential information from the office

Source: Shred-it U.S. Information Security Tracker, 2017

It is estimated that 

39%

of small business say they never train their employees on their industry’s legal requirements

Source: Shred-it U.S. Information Security Tracker, 2017

 

It’s not just HR’s job. It’s everybody’s job.

The risk of an information breach can come from anywhere in your organization. As the HR department, almost everything you collect, retain, or discard is confidential information. But so are documents found in Finance, Marketing, and Sales.

If up to 25% of breaches are caused by employees,2 then keeping confidential information confidential needs to be the responsibility of your entire organization. 

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Why should Human Resources lead the charge?

As a Human Resources professional, you are perfectly positioned to create a culture of information security. You have the expertise, experience, and position to effect system-wide change and workplace privacy policies and practices need to be system-wide. 

Learn to spot the risks.

If you or your employees create, collect, handle, or dispose of any of these kind of documents, you could be at-risk for an information security breach:

  • Résumés and Job Applications
  • Interview Records and Notes
  • Letters of Reference and Employment Verification
  • Background Checks and Drug Test Results
  • Driving Records
  • Termination Forms and Letters
  • Medical Records
  • Performance Appraisals and Dispute Records
  • Compensation Records and Job History
  • FMLA and USERRA Records
  • I-9, W4 Forms
  • OSHA, COBRA Logs

Protecting confidential information isn’t just a Best-Practice, it’s the law!

Like most professionals who work with private and confidential information, the laws and regulations are numerous, specific, and strict. 

In addition to your own organizations rules and policies regarding the collection and handling of confidential information, state and federal regulations establish explicit rules of law over the collection, creation, retention, sharing, and, ultimately, the destruction of personal, private, and confidential information. 

  • Sarbanes-Oxley Act
  • US Patriot Act
  • Health Insurance Portability and Accountability Act (HIPAA) 
  • Health Information Technology for Economic and Clinical Health (HITECH) 
  • Payment Card Industry (PCI) Security Standards
  • Fair and Accurate Credit Transaction Act (FACTA)
  • Family and Medical Leave Act (FMLA)
  • Gramm-Leach Bliley Act
  • Uniformed Services Employment and Reemployment Rights Act (USERRA)
  • Occupational Safety and Health Administration (OSHA)
  • Family Educational Rights and Privacy Act (FERPA)
  • General Data Protection Regulation (GDPR)
  • The Identity Theft Penalty Enhancement Act

At Shred-it, we know the relevant legislation and we can help you stay compliant.

Protecting confidential information isn’t just a Best-Practice, it’s the law!
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Services we typically recommend for HR Professionals.

  • On-demand Shredding

    service to clear-out the clutter that always builds up
  • Specialty Shredding

    ensures the secure destruction of everything from old or out-of-date uniforms to retired training manuals and employee handbooks
1 Source: StatisticBrain.com/paper-use-statistics
2 Cost of a Data Breach, North America, Ponemon Institute, 2016

Get informed. Stay protected.

Periodic emails that keep you up-to-date with the latest in workplace privacy news, trends, promotions and best-practices. To review our privacy policy click here.

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