May 03, 2023
Any office, no matter the size, can generate large amounts of clutter, partly due to high paper usage. As you read this sentence, more than 199 tons of paper have already been produced worldwide, and U.S. offices alone use 12.1 trillion sheets of paper annually. If not stored or disposed of securely, all of that paper can leave a workspace cluttered and unorganized, which can negatively affect productivity and impact an organization's information security. As a result, businesses of all sizes need a strategy and plan for collecting, using, protecting, and destroying their documents.
There are also negative costs associated with clutter in the workplace. The most common ones are:
Implement a Clean Desk Policy: A clean desk policy helps ensure physical documents are shredded or contained and that all technological devices are password protected each time an employee leaves a workspace. Adopting a clean desk policy helps to reduce clutter, improves the security and confidentiality of information, and contributes to an organized workspace being a best practice throughout the organization.
Incorporate a Shred-it All Policy: This policy encourages the regular destruction of all documents to help ensure no confidential information is left in the open that could potentially fall into the wrong hands.
Outsourcing document destruction to a trusted third-party vendor is a good strategy to reduce clutter and help protect the workplace from physical data theft. There are two ideal shredding services for organizations: regularly scheduled service and one-time, on-demand paper shredding.
A few of the benefits of regularly scheduled services are:
Here is how a one-time, on-demand shredding service can make a big difference.
Learn more about how Shred-it® can help you avoid paper clutter in the office while helping to protect your physical data with secure document and hard drive destruction. Contact us to get a free quote and security risk assessment.
Throwing papers in the trash or recycling bins does not protect the confidentiality of the information in the documents because they are often left unattended in the workplace. Malicious insiders can take documents out of the bins when no one is looking. Malicious outsiders or dumpster divers can sift through trash once discarded. This way of disposal can pose a risk of a data breach occurring.
Throwing away old electronics or wiping data does not always remove its memory, potentially leaving it available for unauthorized parties to take. A hard drive destruction service like Shred-it® offers state-of-the-art destruction in two forms, crushing and shearing, subject to local availability. Both destruction methods leave the data unrecoverable. Crushing involves punching an unfixable hole in the device with 7,500 lbs. of pressure, which breaks the magnetic surfaces. Shearing breaks the device or hard drive into pieces with 40,000 lbs. of force.