OAKVILLE, Ontario--(BUSINESS WIRE)--The TORONTO 2015 Pan Am/Parapan Am Games are right around the corner and the summer of 2015 promises to be one of the most exciting in Ontario’s history! As tourists, athletes and fans flock to the Greater Toronto Area to participate in the excitement, many businesses will be encouraging employees to work from home to off-set traffic congestion.
As the GTA braces for change, Shred-it, the world’s leading information security company, is reminding business to ensure their protocols for storing and disposing of information extend past the confines of the office. Organizations need to be aware of the vulnerability of confidential information; and when employees transfer electronic files to USB drives or take sensitive paper documents to work from home, temporary offices or even coffee shops, business-critical information is placed at risk.
“While the increased use of technology has allowed employees more flexible work options, it has also contributed to confidential information in digital and hard copy form leaving the office as employees work off-site. Understanding how this relates to data privacy and protection is crucial,” says Chris MacDonald, District Director, Shred-it. “A well-understood information security policy that includes remote working requirements helps companies to address the extra risks associated with mobile working. It ensures that their information security protocol extends beyond company walls.”
If your organization is encouraging remote work alternatives for employees, Shred-it offers the following tips to ensure confidential data remains secure for off-site and mobile workers during the Games:
Prepare: Conduct an information security preparedness meeting with your employees. Walk them through your expectations and possible scenarios. Give them brief security guidelines in writing.
Secure Storage: Ensure confidential data is kept in a secure locked location even when working off-site. Shred-it can provide you with our secure Blue Bags for your employees to use while working off-site, to contain confidential/sensitive information until it’s ready for destruction.
Document Return: Bring all confidential documents back to the office to be securely disposed of and destroyed.
Encryption: Install encryption technology on all storage devices. Also, be sure your security settings as well as passwords and firewalls protect devices with internet connections.
Public Spaces: When working in a public area, be conscientious about protecting devices and information. Take particular care if you are working in communal public spaces over this period such as coffee shops or the park - don't leave anything behind or in public bins.
Clean-Desk Policy: Implement a clean-desk policy at home; lock away confidential documents & work devices when not in use.
For more information on storing and disposing of confidential information in off-site work environments visit the Shred-it Resource Centre.
Shred-it is a world-leading information security company providing information destruction services that ensure the security and integrity of our clients' private information. The company operates in 170 markets throughout 18 countries worldwide, servicing more than 400,000 global, national and local businesses. For more information, please visit www.shredit.com.
NATIONAL Public Relations (for Shred-it)
Janine Smith, 416-848-1709
Katarina Kristanic, 905-491-2250
Senior Manager, PR & Communications Shred-it