Security Tips

With all of the potential hazards for security breaches and identity theft, a company can only minimize the risks it faces, as opposed to eliminating them entirely. Therefore, the company needs to create a culture that values and respects confidentiality and privacy. Employees will be better educated and motivated to adhere to the privacy policy and treat document security as an important company initiative.

Emphasize your data security achievements and milestones during new employee orientation. Devote a section/subsection of your website to your company’s security initiatives and how they help keep client information protected. Promote your company’s new security programs or new initiatives in a press release, through social networks, etc. Highlight your track record of security in fact sheets, presentations, brochures or other marketing materials.

Confidential documents must be destroyed once they are no longer needed or the legal retention period is met. Secure destruction means they are shredded in such a way that the document cannot be reconstructed, and the intact document is not exposed to risk prior to shredding.

By creating an internal document handling process, employees will have a clear understanding of what constitutes a sensitive document, how to handle them properly and what to do in the event of a potential breach or suspicious behavior. Additionally, it is important to research national and local legislation to ensure your new policy is 100% compliant with rules and regulations.